💳 Legal Document

Refund Policy

Last updated: 1 March 2026 · Effective: 1 March 2026

As per Consumer Protection Act, 2019 (India) · IT Act 2000

Our Commitment

We stand behind the quality of our work. If you have any issue with our services, please reach out to us first — most issues can be resolved without a refund. Contact us at connect@cognizy.online or WhatsApp +91 62039 74746.

☁️ SaaS Subscriptions (ApplyPilot, MediDesk, RestoBOT, etc.)

7-Day Money-Back Guarantee

If you are not satisfied with our SaaS product within the first 7 days of your initial subscription, you are eligible for a full refund — no questions asked.

After 7 Days

No refunds are available after the first 7 days unless there is a critical technical failure on our part (e.g., complete service unavailability for 72+ hours).

Monthly Plans

You can cancel anytime. Cancellation stops future billing. No prorated refund for the current billing period after the 7-day window.

Annual Plans

Prorated refund available within the first 30 days (minus the equivalent of 2 months of monthly subscription fees). No refund after 30 days for annual plans.

🛠️ Custom Development Projects

Before Development Begins

Full refund of advance payment if you cancel before the project kick-off meeting and before any significant work has commenced.

During Development (Before 50% Progress)

50% of the advance payment (25% of total project cost) will be refunded. This accounts for planning, design, and initial development work already completed.

During Development (After 50% Progress)

No refund of the advance payment. All work completed up to the cancellation point will be delivered to you.

After Final Delivery

No refunds once the final deliverable has been approved and handed over. Any post-delivery issues are covered under our warranty period (1 month of free bug fixes).

🎯 Consulting & Support Services

One-time Consulting Sessions

Full refund if cancelled 24 hours before the scheduled session. No refund for cancellations made less than 24 hours in advance.

Monthly Support Retainers

Cancel with 30 days notice. Prorated refund for unused days in the current billing cycle.

Non-Refundable Items

Domain & Hosting

Domain registration and server costs paid to third-party providers are non-refundable.

Third-Party API Costs

Costs for third-party API calls (WhatsApp Business API, SMS, AI tokens) are non-refundable.

Completed Training Sessions

Training or onboarding sessions already conducted are non-refundable.

How to Request a Refund

  1. 1Email connect@cognizy.online with subject: Refund Request — [Your Name]
  2. 2Include your invoice number, service name, and reason for the refund request.
  3. 3We will acknowledge within 48 hours and process eligible refunds within 7 business days.
  4. 4Refunds are issued to the original payment method. Bank transfer times may vary (3–10 business days).